The purpose of the PCA Minimum Driving Tour Standards is to provide each
Region with the foundation on which to build their own Region Driving Tour
program. These Standards were designed to be minimal in nature so that any
Region can have more stringent rules, but no Region shall have any that are
more lenient. Any Region conducting a driving tour must meet all the
Minimum Driving Tour Standards. Definitions are included below and are part
of these Standards.
▪ Driving Tour: A driving tour is an organized event
in which participants gather at a start point defined on the PCA event
insurance certificate. All participants sign liability waivers and depart
in a group or groups consisting of both a lead and a sweeper car(s) driving
the specified route, ending in a group or groups at the location identified
on the insurance certificate. PCA coverage is only in effect for the route
defined by the start and end point on the insurance certificate and driven
by the participants who have signed waivers for that driving tour.
Participants who intentionally separate themselves from the group are
considered to have left the driving tour and may no longer be covered under
Note 1: If your Region conducts driving tour events that meet this
definition and you do not obtain a Certificate of Insurance and collect
waivers, then your event, Region, Region's officers, you and PCA may not be
covered by insurance and all may be exposed to potential liability in the
event of an incident.
Note 2: If your Region conducts driving tour events that do not meet this
definition, even if you obtain a Certificate of Insurance and collect
waivers, then your event may not be covered by PCA's insurance.
▪ Tour Leader: This person is responsible for the
overall planning and execution of the driving tour. This includes
coordinating the tour start point, end point, rest stops, etc.
Additionally, the tour leader is responsible for ensuring an adequate
participant safety briefing is conducted in accordance with these Minimum
Driving Tour Standards.
▪ Group Leader: For driving tours with multiple
groups, the group leader(s) are responsible for leading their respective
groups in compliance with all instructions outlined by the tour leader and
all Minimum Driving Tour Standards.
▪ Sweeper: Also called the trailing or following
car, the sweeper is the car at the tail end of the tour or group. The
sweeper's duties include assisting any tour vehicle that pulled over,
advising the tour/group leader if vehicles became separated from the group
and advising the tour/group leader about any unsafe driving practices by a
tour participant so the tour/group leader(s) can take appropriate action.
▪ Insurance Certificate: The official liability
insurance certificate issued by PCA showing the insurance coverage, date of
the event, and the start and end points for the event.
▪ Waiver Forms:
The official forms that protect PCA and the event organizers as listed in
the waiver form from being sued by the participants in the event of an
incident. "Release and Waiver of Liability" forms for both
adults and minors are published on the PCA.org website and in the Region
Procedures Manual (RPM).
▪ Tour Route: Each driving tour follows a specified
route as planned by the tour leader and documented in the written (or
electronic) driving directions.
PCA MINIMUM DRIVING TOUR STANDARDS
▪ Waivers and Insurance o A PCA liability insurance
certificate shall be requested from PCA National on the insurance request
form published on PCA.org and in the RPM. A hard copy shall be available
when participants check in and carried by the tour leader on the tour.
▪ Notify PCA National within 24 hours if a tour is cancelled.
▪ Notify PCA National prior to the tour date if the start or end location is changed.
▪ There shall be an established method to ensure ALL participants sign the
waiver(s) and receive the safety briefing prior to tour start. If other
participants join the route at an intermediate point or start from an
alternate location, they shall also sign the waiver form(s) and receive a
safety briefing prior to tour participation.
▪ At least one parent/guardian
shall sign the "Minors as Observers Only Form" for each participant under
the age of 18, if applicable.
▪ Driving tours shall use the colored version of the waiver forms (with the red type).
▪ All drivers shall be at least 18 years old.
▪ It is assumed each participating driver possesses a current driver's
license and automobile liability insurance.
▪ The tour/group leader shall conduct a formal participant/safety briefing
for all tour participants prior to driving tour departure, including all
items specified in the safety briefing section below.
▪ The cell phone numbers of all tour/group leaders and sweepers shall be
provided to all participants.
▪ As a minimum, route directions shall be provided to those tour
participants whose primary duty is to safely navigate the tour route.
▪ Each tour shall have an assigned leader per group and a minimum of one
▪ Each tour/group leader and sweeper shall have a safe method of
communicating within the group in compliance with local laws.
▪ For tour groups that cannot maintain visual contact within the group,
each tour/group leader and sweeper car shall have a minimum of two
occupants for the purpose of conducting safe/legal communications.
▪ The tour shall be conducted in compliance with speed limits and all other
▪ Participants who intentionally separate
themselves from the group before the tour destination are no longer
considered part of the tour and may no longer be covered under PCA
▪ All post event reporting shall be completed using the online forms on
▪ The tour leader shall complete and submit the Post Event Report to PCA
within five (5) days.
▪ The tour leader shall assign someone who is not involved
in planning or running the event to complete and submit the Observers
Report to PCA within ten (10) days.
▪ The tour leader shall complete and submit an Incident Report to PCA, if
needed, within five (5) business days (the next business day if bodily
injury is involved).
A Region's repeated failure to comply with the Minimum Standards after
warnings of noncompliance or refusal to adhere to these Standards could
prevent the Region from obtaining PCA insurance for future driving tour
MINIMUM SAFETY BRIEFING FOR TOURS
Tour/group leaders are in charge of conducting a safe driving tour. As a
minimum, the following points shall be communicated during the safety
briefing for all participants prior to tour departure:
▪ Introduce all tour/group leader(s) and sweeper(s) and identify
▪ Have all tour participants signed the relevant waiver form(s)?
▪ Safety is paramount. Driving tours are NOT competitive or high
speed driving events. Individual drivers are responsible for operating
their own vehicle safely.
▪ It is assumed that each participating driver has a current driver's
license and automobile liability insurance. PCA also provides liability
insurance that covers PCA, the Region, the event organizers and each
participant while on the tour. If you intentionally separate yourself from
the group, you may not be covered by this insurance.
▪ Obey speed limits and all other traffic laws.
▪ The driving directions contain details about the route, rest stops
and any safety concerns or areas where the tour may have to slow to
maintain safety. [Review any specific areas of concern in the driving
▪ No passing the tour/group leader(s). They set the pace.
▪ Pass non-motorized traffic and pedestrians SLOWLY, giving a wide
▪ Leave a safe distance between cars, generally at least 2-3 seconds
behind the car in front, or one car length for every 10MPH.
▪ If you become separated from the group, inform the driving
tour/group leader or sweeper and obey all posted speed limits and other
traffic laws until you rejoin the group.
▪ Drive with headlights on to increase visibility to other cars.
▪ In an emergency, pull over, stop in a safe location, turn on
emergency flashers and advise the tour/group sweeper.
▪ The sweeper plays an important support role and shall advise the tour/group
leader of any issues within the group.
▪ Responsibility for maintaining PCA's excellent history of safe and
enjoyable events rests with each participant. Have fun and be safe!